Agreements and Forms

An important aspect of research is sharing the results with your peers and the general public, and reflects the University Mission, Values, and Goals.

The University Libraries is committed to the value of open and supports open access, open data, open educational resources, and open source software to enable a more equitable, collaborative, and sustainable global system of knowledge exchange. Openness reduces barriers to access, innovation, and sharing.

The University Scholarship institutional repository and Research Data repository offer the opportunity for researchers to disseminate their work to the widest possible audiences, increasing impact and highlighting the valuable work of our university community.

Author Addendum

To disseminate your scholarship to the widest possible audience and increase your impact and citations, make sure you retain the right to post your work to the University Scholarship repository.

Attach an author addendum to your publishing agreement in order to specify which rights you want to retain as the author. Simply include this Author Addendum specifying the rights you retain as the author with your publication agreement. More information and resources are listed below, and feel free to contact us ( with any questions or for help with the Author Addendum. 

Quick Submit Form

Looking for a faster submission option? Use the Quick Submit Form to quickly upload your work to University Scholarship. We'll process the items for you, enter the metadata information, and email you the permanent link once online.

Electronic Thesis and Dissertations

Currently enrolled graduate students will submit their electronic thesis or dissertation (ETD) via an online system called Vireo. As part of the Vireo submission process, students will select whether to make their theses or dissertation available in the University Scholarship repository immediately or after a specified embargo period (typically 1-2 years), and students will sign the non-exclusive distribution license. More information is available in the Theses & Dissertations Policy.

ETD Embargo Extension Requests

Embargo periods for ETDs deposited to the University Scholarship repository may be extended upon request by the student author and must be submitted before the embargo period expires. Upon expiration, the work is automatically made public. An embargo extension may be for up to two years, with no more than two total extensions.

Requests for an embargo extension may be completed by filling out this form at least 30 days and no more than 6 months before the embargo expires: 

International Research Conference for Graduate Students

Participants presenting at the International Research Conference for Graduate Students are invited to include their conference posters and materials in the University Scholarship repository. Students may submit their posters, papers, or other materials via the form below:

Master of Applied Geography Directed Research Project

Students participating in the Master of Applied Geography (M. A. Geo) at Texas State University are invited by their review committee to include their Directed Research Projects in the University Scholarship repository. Students may submit their Directed Research Project via the form below:

Master of Public Administration Applied Research Project Agreement

Students participating in the Master of Public Administration Program are invited by their review committee to submit their Applied Research Projects to the University Scholarship repository. Students may submit their Directed Research Project via the form below:

St. David's School of Nursing Capstone Project Agreement

Students enrolled in the St. David's School of Nursing program submit their Capstone Projects to University Scholarship through their advisor. The following checklist includes the steps for submitting Capstone Projects:

  1. Fill out the Capstone Project Deposit Agreement including information about the corresponding student, capstone advisor, and capstone project document.
  2. Corresponding student will submit to their Capstone Advisor the Deposit Agreement filled out and signed by the student and a copy of the Final Capstone Paper, both as PDF documents.
  3. Capstone advisor signs and dates the Deposit Agreement, acknowledging permission to include the capstone paper in the repository. 
  4. Advisor submits Deposit Agreement and the Final Capstone Paper through the Nursing Capstone Submission Form.
  5. Corresponding student and capstone advisor will receive email confirmation once the paper is online. 
  6. Below is the Digital Collections Deposit Agreement for Capstone Projects: 

Nursing Capstone Submission Form

If you have questions, would like more information, or need copies of license agreements in other formats, please contact us: