Records Retention Schedule
University Records Retention Schedule
The University's Records Retention Schedule (RRS) was certified in January 2019, and recent renewal of certification was sent in December 2023. Please read the narrative for each records series as some series have been retired, new series have been added, and many retention periods have changed.
Be sure to check out the Records Disposition page for important notices, updates, and the disposition instructions (which includes the revised RDL form and other helpful documents).
There are two ways to access the University's Records Retention Schedule (RRS):
1. You can expand each section by clicking on the +/- next to each functional section. This way you can see all records related to a specific function and select individual series that match your records.
2.
The University's Records Retention Schedule (RRS) is certified by the State of Texas as valid from January 2019 through December 2023 and applies to all records, regardless of format. This online RRS supersedes all prior versions; please dispose of all previous schedules.
Please review this online RRS and double-check retention periods before submitting disposition logs. Retention periods have changed because of Legislative mandates and other State of Texas decisions that affect retention. The most efficient way to notify employees about revised retention periods is to update this online Records Retention Schedule.