Virtual Reference Policy (Ask a Librarian @Alkek)
-
About Virtual Reference Service
- The Alkek Library Virtual Reference Service uses Springshare's LibAnswers software to manage and provide online research and reference assistance to Texas State students, faculty, and staff.
- Use of our electronic and print resources of the Alkek Library will be emphasized, and authoritative Internet sites will be recommended when appropriate.
- Users will have the choice to chat, send email or search the knowledgebase of questions previously submitted.
-
Audience
- Chat reference is typically limited to the Texas State University community e.g. students, faculty and staff.
- Patrons not affiliated with the university may be redirected to email reference at the discretion of the librarian/assistant on duty.
- Issues such as business at the desk, time of semester, and time of day will determine whether or not the operator will redirect the chat patron.
- Email reference is open to everyone, but with the Texas State community receiving preference over other patrons at times of heavy email activity.
-
Hours
Service hours reflect the hours of the main reference desk.
During Fall and Spring Semesters service hours are:
- Monday-Friday 9am-8pm
- Saturday 2pm-6pm
- Sunday 12pm-7pm
Email reference service is available when the Ask a Librarian service is closed but will be answered during working hours. Hours will vary during times of Interim, Summer 1 & 2 and holidays and will usually reflect the hour of the reference desk.
-
Staffing
- The virtual reference service is staffed by reference librarians and reference assistants while on duty at the Research and Information desk on evenings and weekends.
- Starting January 2014, chat reference will be monitored by librarians in their office in order to provide a better experience for the patron with less interruption.
- In-depth reference questions may require a reference librarian to email a response to the user or an individual research consultation is available for more extensive questions.
-
Service
- Level of service to the Texas State Community will be the same level offered at the main Research & Information desk.
- Staff on duty will determine the amount of time spent online with a patron and may refer the user to email, follow-up via email or phone, or offer in-depth research consultations and library instruction as needed.
-
Chat only vs. Video-Conferencing Service
- For patrons with simple ready reference or directional questions, there is no need to initiate a video-conference session.
- Video-conferencing should be reserved for questions requiring the library staff to instruct the patron to find the resources or how to use the resources recommended.
-
Information Literacy
- Alkek Library’s mission is to develop information literacy skills of patrons during the chat transaction if possible.
- Instruction can be carried out in an interactive digital environment during the reference interview and can be highly valuable to patrons.
**Referrals and follow-ups are the discretion of the staff on duty.
-
Behavior Rules and Etiquette
All users must comply with university policy on computer use, Appropriate Use of Information Resources (UPPS No. 04.01.07).
Chat Etiquette
- Be patient. Network traffic may affect response time. A reference librarian will respond to your question as soon as possible. If your question is urgent, you may send your response by email.
- Communicate in short sentences.
- Reference questions will be answered in the order they are received.
- Inappropriate behavior will not be tolerated. Common courtesies are expected and appreciated.
- A survey will be available at the end of each chat session for users for feedback and comments about the service.
-
User Privacy
- The Alkek Library Ask a Librarian service records all reference transactions, including the chat conversation and the URLs for all the web sites visited.
- At the end of the session, you have the option to have the transcript emailed to you and a copy will be stored in our database for a period of one year.
- Transcripts maintained by the library will be used for assessment and training purposes only.
- We will not disclose any personal data we collect from you to any other party in a manner that would identify you, except where required by law, or in order to fulfill your service request.